< Board and Board Committees
Audit Committee
Terms of ReferenceName | Designation |
---|---|
Mr. Kamlesh Vikamsey | Independent Director, Chairperson |
Mr. Birendra Kumar | Independent Director |
Mr. Nikhil Kumar Srivastava | Non-executive Director |
Nomination & Remuneration Committee
Terms of ReferenceName | Designation |
---|---|
Ms. Anisha Motwani | Independent Director, Chairperson |
Mr. Birendra Kumar | Independent Director |
Mr. Nikhil Kumar Srivastava | Non-executive Director |
Corporate Social Responsibility
Terms of ReferenceName | Designation |
---|---|
Mr. Sameer Kaji | Independent Director, Chairperson |
Mr. Birendra Kumar | Independent Director |
Mr. Shiv Sehgal | Executive Director |
Risk Management Committee
Terms of ReferenceName | Designation |
---|---|
Mr. Ashish Kehair | Managing Director & CEO, Chairperson |
Mr. Sameer Kaji | Independent Director |
Mr. Nikhil Kumar Srivastava | Non-executive Director |
Mr. Riyaz Marfatia | President & COO |
Stakeholder Relationship Committee
Terms of ReferenceName | Designation |
---|---|
Mr. Nikhil Kumar Srivastava | Non-Executive Director, Chairperson |
Mr. Sameer Kaji | Independent Director |
Mr. Shiv Sehgal | Executive Director |
Environmental, Social and Governance Committee
Terms of ReferenceName | Designation |
---|---|
Mr. Sameer Kaji | Independent Director, Chairperson |
Mr. Nikhil Kumar Srivastava | Non-Executive Director |
Mr. Shiv Sehgal | Executive Director |
Mr. Jasbir Kochar | Chief Human Resources Officer |
Mr. Riyaz Marfatia | Chief Operating Officer |
Terms of Reference of Audit Committee
1. Oversight of the Company’s financial reporting process, examination of the financial statement and the auditors’ report thereon and the disclosure of its financial information to ensure that the financial statement is correct, sufficient and credible;
2. Recommendation for appointment, re-appointment, remuneration and terms of appointment of auditors of the Company;
3. Approval of payments to statutory auditors for any other services rendered by the statutory auditors of the Company;
4. Reviewing, with the management, the annual financial statements and auditor’s report thereon before submission to the Board for approval, with reference to:
(a) Matters to be included in the director’s responsibility statement to be included in the board’s report in terms of clause (c) of sub-section (3) of Section 134 of the Companies Act, 2013
(b) Changes, if any, in accounting policies and practices and reasons for the same;
(c) Major accounting entries involving estimates based on the exercise of judgment by management;
(d) Significant adjustments made in the financial statements arising out of audit findings;
(e) Compliance with listing and other legal requirements relating to financial statements;
(f) Disclosure of any related party transactions;
(g) Modified opinion(s) in the draft audit report;
5. Reviewing, with the management, the quarterly, half-yearly and annual financial statements before submission to the Board for approval;
6. Reviewing, with the management, the statement of uses / application of funds raised through an issue (public issue, rights issue, preferential issue, etc.), the statement of funds utilized for purposes other than those stated in the offer document / prospectus / notice and the report submitted by the monitoring agency monitoring the utilisation of proceeds of a public issue or rights issue or preferential issue or qualified institutions placement], and making appropriate recommendations to the board to take up steps in this matter;
7. Reviewing and monitoring the auditor’s independence and performance, and effectiveness of audit process;
8. Approval or any subsequent modification of transactions of the Company with related parties and omnibus approval for related party transactions proposed to be entered into by the Company subject to such conditions as may be prescribed;
9. Scrutiny of inter-corporate loans and investments;
10. Valuation of undertakings or assets of the company, wherever it is necessary;
11. Evaluation of internal financial controls and risk management systems;
12. Reviewing the adequacy of internal audit function, if any, including the structure of the internal audit department, staffing and seniority of the official heading the department, reporting structure coverage and frequency of internal audit; and reviewing with the management, performance of statutory and internal auditors, adequacy of the internal control systems;
13. Discussion with internal auditors of any significant findings and follow up there on;
14. Reviewing the findings of any internal investigations by the auditors into matters where there is suspected fraud or irregularity or a failure of internal control systems of a material nature and reporting the matter to the Board;
15. Discussion with statutory auditors before the audit commences, about the nature and scope of audit as well as post-audit discussion to ascertain any area of concern;
16. To look into the reasons for substantial defaults in the payment to the depositors, debenture holders, shareholders (in case of non-payment of declared dividends) and creditors;
17. Reviewing the functioning of the whistle blower/ vigil mechanism;
18. Approval of appointment of chief financial officer after assessing the qualifications, experience and background, etc. of the candidate;
19. Carrying out any other functions as mentioned in the terms of reference of the Audit Committee and roles as required/mandated and/or delegated /by the Board as per the Companies Act, the SEBI Listing Regulations, each as amended and other applicable laws or by any regulatory authority and performing such other functions as may be necessary or appropriate for the performance of its duties;
20. Reviewing the utilization of loans and/ or advances from/investment by the holding company in the subsidiary exceeding rupees 100 crore or 10% of the asset size of the subsidiary, whichever is lower including existing loans / advances / investments existing as on the date of coming into force of this provision;
21. Consider and comment on rationale, cost-benefits and impact of schemes involving merger, demerger, amalgamation etc., on the Company and its shareholders;
22. Reviewing the management discussion and analysis of financial condition and results of operations, management letters / letters of internal control weaknesses issued by the statutory auditors;
23. Reviewing the internal audit reports relating to internal control weaknesses;
24. Reviewing appointment, removal and terms of remuneration of the chief internal auditor;
25. Reviewing the following statement of deviations:
(a) Quarterly statement of deviation(s) including report of monitoring agency, if applicable, submitted to stock exchange(s) in terms of Regulation 32(1).
(b) Annual statement of funds utilized for purposes other than those stated in the offer document/prospectus/notice in terms of Regulation 32(7);
26. Formulating a policy on related party transactions, which shall include materiality of related party transactions;
27. Monitoring the end use of funds raised through public offers and related matters;
28. Recommendation for appointment, remuneration and terms of appointment of registered valuer for valuation is required to be made in respect of any property, stocks, shares , debenture , securities or goodwill or any other assets or net worth of a company or its liabilities under the provision of the Companies Act or any other applicable law;
29. Prior approval of a related party transaction to which the subsidiary of the Company is a party but the Company is not a party, if the value of such transaction whether entered into individually or taken together with previous transactions during a financial year exceeds ten per cent of the annual consolidated turnover, as per the last audited financial statements of the Company;
30. The Audit Committee shall have powers, which should include the following:
(a) To investigate any activity within its terms of reference;
(b) To seek information from any employee of the Company;
(c) To obtain outside legal or other professional advice;
(d) To secure attendance of outsiders with relevant expertise, if it considers necessary; and
31. Such powers as may be prescribed under the Companies Act and SEBI Listing Regulations.”
Terms of Reference of Nomination & Remuneration Committee
The brief description of the terms of reference of the Nomination & Remuneration Committee are:
i. The Nomination and Remuneration Committee shall identify persons who are qualified to become Directors and who may be appointed in senior management in accordance with the criteria laid down, recommend to the Board their appointment and removal and shall specify the manner for effective evaluation of performance of Board, its committees and individual Directors to be carried out either by the Board, by the Nomination and Remuneration Committee or by an independent external agency and review its implementation and compliance;
ii. For every appointment of an independent director, the Nomination and Remuneration Committee shall evaluate the balance of skills, knowledge and experience on the Board and on the basis of such evaluation, prepare a description of the role and capabilities required of an independent director. The person recommended to the Board for appointment as an independent director shall have the capabilities identified in such description. For the purpose of identifying suitable candidates, the Committee may:
a. use the services of an external agencies, if required;
b. consider candidates from a wide range of backgrounds, having due regard to diversity; and
c. consider the time commitments of the candidates.
iii. Formulate the criteria for determining qualifications, positive attributes and independence of a director and recommend to the Board a policy, relating to the remuneration of the directors, key managerial personnel and other employees;
iv. The Nomination and Remuneration Committee, while formulating the above policy, should ensure that
a. the level and composition of remuneration be reasonable and sufficient to attract, retain and motivate directors of the quality required to run our Company successfully;
b. relationship of remuneration to performance is clear and meets appropriate performance benchmarks; and
c. remuneration to directors, key managerial personnel and senior management involves a balance between fixed and incentive pay reflecting short-term and long-term performance objectives appropriate to the working of the Company and its goals.
v. Formulate the criteria for evaluation of performance of independent directors and the Board;
vi. whether to extend or continue the term of appointment of the independent director, on the basis of the report of performance evaluation of independent directors;
vii. devise a policy on diversity of board of directors;
viii. recommend to the board, all remuneration, in whatever form, payable to senior management;
ix. Administering, superintendence, monitoring and formulating the employee stock option scheme/plan approved by the Board and shareholders of the Company in accordance with the applicable laws (“ESOP Scheme”) to formulate detailed terms and conditions of the scheme including the provisions as mentioned in the SEBI (Share Based Employee Benefits) Regulations, 2015;
x. frame suitable policies and procedures to ensure that there is no violation of securities laws including the Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015 and the Securities and Exchange Board of India (Prohibition of Fraudulent and Unfair Trade Practices Relating to the Securities Market) Regulations, 2003, as amended from time to time, by the trust, the company and its employees, as may be applicable;
xi. any other terms of reference as mentioned in the Listing Regulations and as may be amended from time to time; and
xii. Perform such other activities as may be delegated by the Board and/or are statutorily prescribed under any law to be attended to by the Nomination and Remuneration Committee.
xiii. Administering, superintendence, monitoring and formulating the Employee Stock Appreciation Rights Scheme/Plan and/or any other employee stock option scheme/plan as approved by the Committee, Board and the shareholders of the Company in accordance with the provisions as mentioned in the Securities and Exchange Board of India (Share Based Employee Benefits and Sweat Equity) Regulations, 2021 and to formulate and implement same.
Terms of Reference of Risk Management Committee
The brief description of the terms of reference of the Risk Management Committee are:
(a) to formulate a detailed risk management policy which shall include:
• framework for identification of internal and external risks specifically faced by the Company, in particular including financial, operational, sectoral, sustainability (particularly, Environmental, Social and Governance (ESG) related risks), information, cyber security risks or any other risk as may be determined by the committee;
• measures for risk mitigation, including systems and processes for internal control of identified risks; and
• business continuity plan.
(b) to ensure that appropriate methodology, processes and systems are in place to monitor and evaluate risks associated with the business of the Company;
(c) to monitor and oversee implementation of the risk management policy, including evaluating the adequacy of risk management systems;
(d) to periodically review the risk management policy, at least once in two years, including by considering the changing industry dynamics and evolving complexity;
(e) to keep the Board informed about the nature and content of its discussions, recommendations and actions to be taken;
(f) the appointment, removal and terms of remuneration of the Chief Risk Officer, if any shall be subject to review by the Risk Management Committee.
Terms of Reference of Stakeholder Relationship Committee
The brief description of the terms of reference of the Stakeholder Relationship Committee are:
- Resolving the grievances of the security holders of the listed entity including complaints related to transfer/transmission of shares, non-receipt of annual report, non-receipt of declared dividends, issue of new/duplicate certificates, general meetings etc.
- Review of measures taken for effective exercise of voting rights by shareholders.
- Review of adherence to the service standards adopted by the listed entity in respect of various services being rendered by the Registrar & Share Transfer Agent.
- Review of the various measures and initiatives taken by the listed entity for reducing the quantum of unclaimed dividends and ensuring timely receipt of dividend warrants/annual reports/statutory notices by the shareholders of the company.
- Any other matter as may be delegated by the Board or as per any statutory requirement.
Terms of Reference of Environmental, Social and Governance Committee (ESG Committee)
The brief description of the terms of reference of the Environmental, Social and Governance Committee are:
- Endorse the Company’s ESG vision, strategy and goals on an ongoing basis;
- Review and monitor the ESG initiatives, policies and processes;
- Review and assess the performance of the Team, the adequacy of this Charter and recommend any proposed changes for approval by the Board;
- Review statutory performance obligations on Sustainability/ESG if any.